Pajama Partner Application

Beyond Bedtime’s mission is to help children discover and experience the superpower of sleep, so they can wake up ready to learn, grow, and thrive.. We provide both the physical materials for sleep, pajamas and a bedtime storybook, as well as an array of impactful educational programs for children and families across the country. Our work focuses on supporting children experiencing significant hardship, often associated with insecure/unsafe housing, low family income, abuse or neglect, foster care placement, or other situations that affect their well-being.

Community-based organizations that support children and their families experiencing poverty, and/or significant instability in their lives, such as familial or housing instability, are welcome to apply to become one of our Pajama Partners. As a Pajama Partner, organizations are able to receive donations of pajamas and/or books to distribute directly to children and families.

Please complete all pages of this application and click SUBMIT on the final page.

Beyond Bedtime will contact you after your information has been reviewed. We will receive a large number of applications, but will do our best to get back to you as soon as possible.

PART I:

CRITERIA FOR BECOMING A PAJAMA PARTNER

To be considered, an organization must provide the following documentation, meet basic criteria, and agree to our guidelines for distribution:

Provide 501(c)(3) designation letter or other proof of tax-exempt status in the United States.
Provide EIN (Employer ID Number).
Work with children ages newborn to 12 years .
Offer donations free of charge to program participants.
Not offer donations for resale, exchange or barter.
Not use donations to engage in religious activities, promote religious beliefs, or indoctrinate program participants.
Provide feedback to Beyond Bedtime as reasonable/permitted.

Acknowledgment (check the box below)

My organization meets these criteria to proceed with an application

PART II:

PAJAMA PARTNER POLICIES

In order to meet and maintain Pajama Partner status, all organizations must agree to do all of the following:

Represent Beyond Bedtime in a courteous and professional manner.
Notify Beyond Bedtime about any changes in contact information, staffing, mailing or storage addresses, programming, eligibility, etc.
Distribute donations regardless of gender, race or religious background.
Store donations in a secure location to which only members of the organization have access.
Notify Beyond Bedtime of excess donations so that we can arrange sharing with nearby organizations.
Respond to Beyond Bedtime communications in a timely fashion.

Beyond Bedtime needs your feedback in order to improve services and obtain funding to continue to meet our mission. You also agree to:

Respond to Beyond Bedtime surveys about programs and services.
Provide documentation (photos, notes, drawings from children) and testimonials from staff, volunteers, and participants, in accordance with your organization's privacy policies.
Maintain updated contact information for your organization.

Exclusions:

Items donated by Beyond Bedtime to your organization shall be used only for the individuals who benefit from the programs and services of your organization.
Donations may not be used in exchange for fundraising, as event prizes, or for participation in religious events.

POLICY VIOLATIONS

Violations of any of the above policies are taken very seriously and will be addressed on a case-by-case basis by Beyond Bedtime. Beyond Bedtime reserves the right to approve or deny distributions to any organization and/or suspend or revoke Pajama Partner status.

Acknowledgment (check the box below)

On behalf of my organization, I agree to and understand the importance of following Beyond Bedtime's policies.

PART III:

HOW IT WORKS

RECEIVING BEYOND BEDTIME DONATIONS

A Program Partner receives donations from:

One of our individual/group donors in your geographical area
One of our Corporate Partners
Beyond Bedtime Volunteer Chapter President

DIRECT DONOR OR SEASONAL CORPORATE PARTNER DONATIONS

How It Works:

Individual donors, groups, or Corporate Partners who have collected donations in their local area report the amount collected to Beyond Bedtime. Beyond Bedtime, or one of its Volunteer Chapter Presidents, then identifies a local Program Partner to receive the donation.

To receive the donation, the Program Partner must be able to:

Accept the donation quantity and type of donation (i.e., books and/or pajamas)
Accept the size or age range of the donation
Store the donation (if necessary)
Provide adequate transportation to pick up donations from Corporate Partners (if necessary)
Demonstrate reliability and responsiveness
Provide a written copy of receipt (for large donations)

Please note:

Individual donors or Corporate Partners may contact the Program Partner directly to coordinate a mutually convenient drop-off or pickup time for the donation. Partners must not solicit the donor for future donations.

Acknowledgment (check the box below)

On behalf of my organization, I understand the process as set forth above and agree that my organization is able to meet these expectations for distribution and fulfillment of donation offers and requests.

PART IV:

ABOUT YOUR ORGANIZATION

Basic Details

Organization Name (Please provide your organization's full, complete name)

Tax Exempt Number (EIN)

Organization Website (if you do not have a website, check the box below)

We do not have a website

If your organization does not have a website, please enter a link to another online platform/presence your organization has (e.g., Facebook page) (If you have no online presence at all, check the box below)

We do not have any online presence

Address Information

Please provide a physical address. We cannot ship to a P.O. Box.

Organization Street Address

City

State

Zip Code

Is your organization's shipping address different from the one above?

YesNo

Different Shipping Address

Organization Shipping Street Address

Shipping City

Shipping State

Shipping Zip Code

Supporting Documentation

Please provide proof of tax-exempt status (ex. IRS designation letter or articles of incorporation for religious organizations). Please upload your document in PDF, doc, docx, JPEG, or PNG format.

Supporting Document

Additional Information

In addition to distributing pajamas and books, Beyond Bedtime offers Sleep Health Education programs for:

Children (3K - 2nd grade)
Parents/caregivers (of elementary aged students 3K - 5th grade)
Educators (3K and Pre-K)
Social workers/foster care workers

Please indicate if you’d be interested in learning more about these programs.

Yes, I am interested in learning moreNo, not at this time

Please enter the email address we should message with more information about our programs.

PART V:

DONATION CONTACTS

Primary Donation Contact

Please provide contact information for the employee at your organization who will act as the primary donation contact.

This will be the employee that Beyond Bedtime, our Chapter Presidents, and/or our donors contact to coordinate distributions of pajamas/books, inquire about donation needs, etc.

It is important that this contact be responsive and knowledgeable about your organization's donation needs, policies, and procedures.

Acknowledgment (check the box below)

I have read the above statement and understand Beyond Bedtime's requirements for a Primary Donation Contact. I will contact Beyond Bedtime about any staffing changes that impact this contact information.

Primary Contact Information

Primary Contact First Name

Primary Contact Last Name

Primary Contact Job Title/Role

Primary Contact Work Email

Primary Contact Work Phone

Primary Contact Mobile Phone

Secondary Donation Contact

We strongly recommend you provide a secondary contact to ensure that Beyond Bedtime can contact your organization in the event that we cannot reach the primary contact you provided due to staff turnover, time off, illness, etc.

Provide secondary contact?

YesNo

Secondary Contact First Name

Secondary Contact Last Name

Secondary Contact Job Title/Role

Secondary Contact Work Email

Secondary Contact Work Phone

Secondary Contact Mobile

General Contact Methods

General, evergreen email address (e.g., info@yourorg.com, development@yourorg.com, donations@yourorg.com, etc.). This should be an email address that is always reachable, regardless of staff turnover, vacation, illness, etc.

We do not have a general, evergreen email inbox like this

General, evergreen phone number (e.g., your organization's main office line, a general inquiry line leading to a phone tree, etc.). This should be a phone number that is always reachable, regardless of staff turnover, vacation, illness, etc.

We do not have a general, evergreen phone number like this

PART VI:

APPLICATION DETAILS

Organizational Structure

Primary Organization Type

Secondary Organization Type (Education)

Secondary Organization Type (Human Services)

Secondary Organization Type (Healthcare)

Please provide the full, complete name of the other DOE office

Please specify what type of shelter your organization is

Is your organization a subsidiary or site of another entity?

YesNo

Please enter the full, complete name of the organization you are a subsidiary or site of

What is your organization's mission?

Program Delivery

Please briefly describe the programs/services your organization provides (not your mission statement).

Does your organization provide research-based education programs (programs that support academic success, physical health, economic advancement, or parenting skills) for children or adults?

YesNo

Does your organization provide materials donations for children and families?

YesNo

What proportion of your program's participants experience economic hardship (e.g., economically disadvantaged, etc.)?

What is the average total number of children reached in a typical year?

What is the gender of the children participating in your programs?

What percentage of the children participating in your programs fall into each of the age brackets below?

	Percentage
Birth to 2 years	%
3 to 4 years	%
5 to 8 years	%
9 to 11 years	%
12 years and older	%
TOTAL	%

How do you distribute pajamas and/or books to children and families? Check all that apply.

Through a thrift store and/or to raise funds for our organizationThrough a free store or boutique (at no cost to participants)Upon program intake, milestones, or completionAt special events we hold during the year (at no cost to participants)Through other organizations that directly serve children and familiesOther

PART VIII:

ACKNOWLEDGMENT AND SIGNATURE

Acknowledge and Sign

Acknowledgment (check the box below)

On behalf of my organization, I have read and agree to Beyond Bedtime's Pajama Partner policies and guidelines.

Type full name

Job Role/Title

Please click submit below to complete your application. It may take some time for your form to submit. During this time, please do not refresh the page or press submit again. You will be redirected once your application has been successfully submitted.